National Institute of Mental Health
What John had to say about his experience…
Capabilities and Needs
“We were looking for a product that could handle our complex database lookups, conditional workflow branching and the dynamic nature of some of the workflows we have to produce. We also needed to find one with an interface to other systems that would be acceptable.”
Benefits of Process Director
“With the increased accountability and reporting that Process Director provides, our review and oversight processes are painless compared to the unwieldy processes we had before.”
“Process Director has made a substantive contribution to NIMH’s ability to review, approve and account for IT procurements. Compliance with standards in terms of the technologies themselves, as well as procurement and property regulations is now very high and the Institute can now demonstrate it is in compliance and is fully accountable and auditable.”
About the National Institute of Mental Health
NIMH is the largest scientific organization in the world, dedicated to research focused on the understanding, treatment, and prevention of mental disorders and the promotion of mental health.
John S. Harris, Chief Information Officer at NIMH, is responsible for automating the Institute’s key management and administrative business processes, including the forms, approvals and documents associated with those processes.
Effectively handling the sheer number of forms that keep a research organization moving efficiently is difficult. And, as the organization grew, tracking and managing forms became an administrative challenge that needed to be addressed.
NIMH had an especially critical need to manage IT procurements – to ensure compliance with organizational and governmental standards, and to secure and account for appropriate reviews, approvals and expenditures.
The goal for Harris and his team was two-fold:
- To streamline the IT acquisition process
- Account for every expenditure and threshold
BP Logix Solution
Harris developed a matrix of the capabilities, needs and wants that NIMH required for its electronic forms and workflow processes, including:
- Streamline and automate processes quickly
- Ability to interface with other systems
- Help users gain a better understanding of where forms and approvals are in the process
- A system as intuitive as possible, reflecting the way the Institute already works
Concluding the evaluation process, NIMH decided that BP Logix Process Director offered exactly what the Institute needed in terms of workflow automation, smart forms and customization capabilities.
“It was the best fit for our needs in terms of capabilities and rapid time to deployment,” remarked Harris.
Within two months of acquiring Process Director, Harris’s team deployed an initial set of workflows and database connectors that integrated with their back-end systems. Included in those initial workflows were teleworker authorization and IT procurements.
- A 50% reduction in review time for requests
- A 95% reduction of equipment and software procurement
- A 50% reduction in cost to account and support calls
As a result of these initial implementations, NIMH has gone on to develop more than 60 workflow and smart forms using BP Logix Process Director.
MORE INFORMATION ABOUT NATIONAL INSTITUTE OF MENTAL HEALTH –
National Institute of Mental Health Streamlines Its Processes and Teleworker Program
View the Article
Finalist in the 2011 WfMC Global Awards for Excellence in BPM & Workflow
View the Press Release