What is Workflow Definition?
Workflow definition is a series of repeatable steps that are necessary in order to achieve a goal, typically a business goal. The first step of a workflow is triggered by an outside event, but every step after that has another step before and after it within the process. This process — which can be manually done or automated with software — moves tasks from one individual to another in order to improve productivity, and, ultimately, create a cost savings.
Business Process Improvement and Process Efficiency
Workflow processes are useful business process improvement tools to help organizations improve communication, process efficiency, and profitability. They create a smoother synchronization of data between systems and better coordinate tasks between different departments.
They increase workplace productivity by closely monitoring every step of a process in order to make the process more agile, more efficient, and more transparent. Properly designed workflows decreases errors and time spent on a specific project by automating the flow of employee tasks.
Because the need for processes to be visual, organizations that use BPM software are able to make smarter and quicker decisions. In most cases, software provides tools to measure and perfect your systems, too.
Types of Tools For Business Process Improvement
As mentioned, business process improvement can be governed by manual tools or software. There are many types, some with similar names like Gantt charts, process diagrams and flow charts. The BP Logix workflow solution is called Process Director and uses a visual design similar to a Gantt chart.
The Benefits of Using Process Director
In talking to clients, we hear many stories of business process improvement, but here are some of the most common advantages to using Process Director:
Increase Productivity Everyday
It can help organizations improve productivity issues that they may run into. This BPM technology allows for business process improvement as business tasks and processes to be better organized and also easily executed through common applications like Microsoft Word and Outlook.
Reduce Time Spent on Routine Workplace Processes
Software reduces the amount of time spent on tasks by automating and digitizing a variety of things like approval processes, for example. They can eliminate redundancies and provide clarity.
Modify Processes with Ease and Before it’s Too Late
Ultimately, this type of software allows for easy process modifications and makes it possible for organizations to be more flexible.
Change Your Company Culture (for the better)
Done right, they can shift behaviors to get the job done. If you know your company culture, you can create culture alignment through processes.
Reach All Goals, Small and Large
When you know where to find the finish line, it’s easier to reach it. Show everyone in your organization the how and why processes are in place to achieve small and large business goals. For example, someone may think that a form is unnecessary and forgo the signature. Once they see where that form sits in the process, they no longer skip that step.