Policies & Procedures Compliance

Your organization, like many others, has to comply with external requirements. These might be an environmental law or other governmental regulations, such as the Sarbanes-Oxley Act that requires full openness in accounting practices.

To respond, organizations have developed policies for operation and procedures to carry out these policies. These policies and procedures are recorded in many types of documents, including ISO documentation, HR information, manufacturing processes, purchasing guidelines and many others. They help specify who has formal authority and responsibility for actions and activities, and they provide visibility, helping management, staff, and others understand how things get done. For a while, that is. Then, the real world changes and your documents are out of date.

Challenges

Even when nothing changes, many documents go through periodic, formal reviews to make sure that the information they contain is still accurate. This may be critical if it has to maintain a high standard.

Managing policies and procedures manually in a paper-based system, however, is complex, error-prone and inefficient.

Business users need a way to:

• Process documents (e.g. emails, file server, printing, etc.) simply and reliably
• Access the most current, accurate information to managers, staff, and customers without delay
• Locate the correct version of documents and policies
• Maintain individual and departmental accountability regarding policy/procedure changes
• Preserve an audit trail of reviews, edits, and approvals for regulatory compliance

The BP Logix Solution

BP Logix workflow software provides management, automation and tracking tools to help companies address these challenges. By automating processes to reflect the changes, review and approvals of your policies and procedures, BP Logix enables companies to reduce errors and ease their workload.

Document management and process automation with BP Logix offers many benefits to an organization. It can:

• Track document approvals and provide confirmation of review and sign-off's for auditing and compliance requirements
• Maintain a consistent methodology and procedure for changes to ISOdocumentation
• Reduce paper handling and manual routing to eliminate errors
• Prevent productivity problems due to lost or mishandled documents
• Provide easy to use auditing functions that enable lookups by approver, reviewer, author, or information about the document

Reference Accounts

Many companies use the BP Logix products to support the management of their documents, policies, procedures and other digital content. A key component to the management of these documents is the automation of the workflow processes to accelerate the review, edit, approval and publishing process. Here's how using the BP Logix Solution affected one of those companies:

“Unlike manual systems where emails and printed documents can be lost or misplaced, BP Logix workflow automation eliminated a lot of mistakes and common errors," explained Bob Brearley, Director of MIS for Metropolitan Chicago Healthcare Council, "We're able to publish time-sensitive information quickly and efficiently.”

For information on how California Community Colleges manages it's grants processing with Process Director, click here.

For more information on how BP Logix can help you manage and automate your policy and procedure processes, contact us to schedule a web demo.