Accounts Payable & Invoice Management Solutions

Keeping invoice payment running smoothly allows organizations to negotiate favorable terms with vendors and suppliers. Achieving that has obvious financial implications for each company.

Running smoothly. There's the rub.

Challenges

There's a vendor on the phone, upset that he hasn't received payment for services rendered. It's not his problem that the person who should have authorized his invoice for payment is out of town.

Where are the invoices that arrived last month? Why haven't they been sent for payment? Who's holding up the system?

And what about the invoices that made it back to Accounting? Was the person signing off on each one is within her spending limit?

These are only two of the challenges of accounts payable and cash flow in a paper-based, manual system. And without control, how can you keep your enterprise running smoothly and maintain good relationships with vendors and suppliers?

Goals

Accounts Payable and invoice management can be error-prone and inefficient. Companies need a way to:

• Avoid delayed payments because of manual approval processes
• Overcome the difficulties consolidating and tracking invoices arriving in so many formats (mail, fax, email, online submission, etc.)
• Stop inaccurate information and errors from creeping into your accounting systems
• Reduce storage costs associated with paper invoices and forms
• Locate past invoices and forms that have been archived

The BP Logix Solution

BP Logix provides the combination of technologies that enable customers to manage their organization's invoice processing. Partnering with industry-leading document scanning and imaging vendors to provide an integrated product the BP Logix solution seamlessly integrates paper-based processing with workflow automation. Advanced document imaging and scanning features consolidate paper-based information into electronic documents.

The BP Logix software can automate the entire approval process surrounding invoicing and account payable handling. You have instant visibility into the approval process, and better yet, less to do.

BP Logix provides:

• Automatic initiation of the workflow approval process with the scanning of paper-based forms
• Instant access to invoices based on automated indexing, keywords and metadata
• Integration of your ERP and accounting software systems
• A complete audit trail and reporting of all activity
• Archiving of all forms, documents, images and electronic signatures

For more information on how BP Logix can help you manage and automate your IT processes, contact us for a reference or to schedule a web demo.